Privacy Policy
Last Updated: 1st October 2025
1. Introduction
Rampart Scotland ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services, including booking our archaeological field school and purchasing books through our online shop.
Located at Office: 6a Gladstone Place, Stirling, FK8 2NN
Contact Email: info@rampartscotland.co.uk
This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We may collect
2.1 Information You may provide to Us
When booking our archaeological field school:
- Full name
- Email address
- Postal address
- Telephone number
- Date of birth (for insurance and safety purposes)
- Emergency contact details
- Dietary requirements and medical information (where relevant for field school activities)
- Payment information (processed securely by our payment providers)
When purchasing books or products:
- Full name
- Billing address
- Delivery address
- Email address
- Telephone number
- Payment information (processed securely by our payment providers)
When contacting us:
- Name
- Email address
- Any information you choose to provide in your message
2.2 Information Automatically Collected
When you visit our website, we automatically collect:
- IP address
- Browser type and version
- Operating system
- Pages visited and time spent on pages
- Referring website
- Cookie data (see our Cookie Policy for details)
3. Legal Basis for Processing
We process your personal data under the following legal bases:
- Contract Performance: To fulfill bookings and orders you place with us
- Legitimate Interests: To improve our services, prevent fraud, and communicate with you about our services
- Legal Obligation: To comply with accounting, tax, and legal requirements
- Consent: For marketing communications (where you have opted in)
4. How We Use Your Information
We use your information to:
- Process and fulfill your field school bookings and book orders
- Communicate with you about your bookings or orders
- Provide customer support
- Send booking confirmations and updates
- Process payments securely
- Maintain records for accounting and legal purposes
- Improve our website and services
- Send marketing communications (only if you have opted in)
- Comply with legal obligations
5. Payment Processing
We use the following third-party payment processors:
Stripe: Payment card processing. Stripe's privacy policy: https://stripe.com/gb/privacy
PayPal: Alternative payment processing. PayPal's privacy policy: https://www.paypal.com/uk/webapps/mpp/ua/privacy-full
We do not store your complete payment card details on our servers. Payment information is encrypted and processed securely by our payment providers in compliance with PCI DSS standards.
6. Data Sharing and Disclosure
We may share your information with:
Service Providers:
- WooCommerce (e-commerce platform)
- Stripe and PayPal (payment processing)
- Email service providers
- Hosting providers
- Shipping and delivery companies (for book orders)
Legal Requirements: We may disclose your information if required by law, court order, or governmental authority, or to protect our legal rights.
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
7. International Data Transfers
Some of our service providers may be located outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as:
- Standard contractual clauses approved by the UK Information Commissioner's Office
- Privacy Shield certification (where applicable)
- Adequacy decisions by the UK Government
8. Data Retention
We retain your personal data for as long as necessary to:
- Booking records: 7 years (for insurance and legal purposes)
- Purchase records: 7 years (for accounting and tax purposes)
- Marketing consent: Until you unsubscribe or we no longer use the data
- Website analytics: Up to 26 months
9. Your Rights
Under UK GDPR, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Request correction of inaccurate data
- Erasure: Request deletion of your data (subject to legal obligations)
- Restrict Processing: Request we limit how we use your data
- Data Portability: Receive your data in a portable format
- Object: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw marketing consent at any time
To exercise these rights, contact us at [Insert Email].
10. Security
We implement appropriate technical and organizational measures to protect your data, including:
- SSL/TLS encryption for data transmission
- Secure payment processing through PCI DSS compliant providers
- Regular security updates
- Access controls and password protection
- Secure backup procedures
However, no method of transmission over the internet is 100% secure.
11. Children's Privacy
Our archaeological field school may accept participants aged 16 and over. For participants under 18, we require parental/guardian consent and emergency contact details. We do not knowingly collect data from children under 16 without parental consent.
12. Marketing Communications
If you have opted in, we may send you:
- Information about upcoming field school sessions
- New book releases and archaeological publications
- Special offers and promotions
You can unsubscribe at any time by clicking the unsubscribe link in our emails or contacting us directly.
13. Cookies
Our website uses cookies. Please see our separate Cookie Policy for detailed information about the cookies we use and how to manage them.
14. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website or by email. The "Last Updated" date at the top of this policy indicates when it was last revised.
15. Contact Us and Complaints
If you have questions about this Privacy Policy or wish to exercise your rights, contact us:
Email: info@rampartscotland.co.uk
Post: 6a Gladstone Place, Stirling, FK8 2NN
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):
ICO Website: https://ico.org.uk/make-a-complaint/
ICO Helpline: 0303 123 1113
ICO Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Cookie Policy
Last Updated: 1st October 2025
1. Introduction
This Cookie Policy explains how Rampart Scotland ("we", "us", "our") uses cookies and similar technologies on our website. By using our website, you agree to the use of cookies as described in this policy.
This policy should be read alongside our Privacy Policy.
2. What Are Cookies?
Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work more efficiently and provide information to website owners.
Cookies can be:
- Session cookies: Temporary cookies that expire when you close your browser
- Persistent cookies: Cookies that remain on your device for a set period or until you delete them
3. Why We Use Cookies
We use cookies to:
- Enable essential website functionality
- Remember your preferences and settings
- Process your bookings and purchases
- Understand how you use our website
- Improve your user experience
- Analyze website traffic and performance
4. Types of Cookies We Use
4.1 Strictly Necessary Cookies
These cookies are essential for our website to function properly. They enable core functionality such as security, network management, and accessibility.
Examples:
- Session identification cookies
- Shopping cart cookies (WooCommerce)
- Payment security cookies (Stripe, PayPal)
- Cookie consent preferences
Legal Basis: These cookies are necessary for the performance of our service and do not require consent.
| Cookie Name | Purpose | Duration |
|---|---|---|
| woocommerce_cart_hash | Stores cart information | Session |
| woocommerce_items_in_cart | Determines when cart contents/data changes | Session |
| wp_woocommerce_session | Contains unique code for each customer | 2 days |
| PHPSESSID | Maintains session state | Session |
4.2 Performance Cookies
These cookies collect information about how visitors use our website, such as which pages are visited most often. This helps us improve how our website works.
Examples:
- Google Analytics cookies
- Page load time measurement
- Error tracking
Legal Basis: Consent (you can opt out of these cookies)
| Cookie Name | Purpose | Duration |
|---|---|---|
| _ga | Google Analytics - distinguishes users | 2 years |
| _gid | Google Analytics - distinguishes users | 24 hours |
| _gat | Google Analytics - throttles request rate | 1 minute |
4.3 Functionality Cookies
These cookies allow our website to remember choices you make (such as your language preference) and provide enhanced, more personal features.
Examples:
- Language preferences
- Region selection
- Font size preferences
Legal Basis: Consent
| Cookie Name | Purpose | Duration |
|---|---|---|
| [Your specific cookies] | [Purpose] | [Duration] |
4.4 Targeting/Advertising Cookies
We do not currently use advertising or targeting cookies on our website. If this changes in the future, we will update this policy and seek your consent.
5. Third-Party Cookies
Some cookies on our website are set by third-party services:
5.1 WooCommerce
Our e-commerce platform uses cookies to manage your shopping cart and checkout process.
5.2 Stripe
Our payment processor may set cookies to prevent fraud and ensure secure payment processing.
Stripe Cookie Policy: https://stripe.com/gb/cookie-settings
5.3 PayPal
PayPal may set cookies when you choose to pay via PayPal.
PayPal Cookie Policy: https://www.paypal.com/uk/webapps/mpp/ua/cookie-full
5.4 Google Analytics
We use Google Analytics to understand how visitors interact with our website.
Google Analytics Privacy Policy: https://policies.google.com/privacy
6. How to Control Cookies
You have the right to accept or refuse cookies. You can control cookies through:
6.1 Cookie Consent Banner
When you first visit our website, you'll see a cookie consent banner allowing you to accept or customize your cookie preferences.
6.2 Browser Settings
Most web browsers allow you to control cookies through their settings:
- Chrome: Settings > Privacy and Security > Cookies and other site data
- Firefox: Settings > Privacy & Security > Cookies and Site Data
- Safari: Preferences > Privacy > Cookies and website data
- Edge: Settings > Cookies and site permissions
6.3 Third-Party Opt-Out Tools
- Google Analytics: https://tools.google.com/dlpage/gaoptout
- Network Advertising Initiative: http://www.networkadvertising.org/choices/
- Your Online Choices (EU): http://www.youronlinechoices.com/
Important Note: If you disable necessary cookies, some features of our website may not function properly, including the ability to complete bookings or purchases.
7. Do Not Track Signals
Some browsers include a "Do Not Track" (DNT) feature. Our website does not currently respond to DNT signals, as there is no industry standard for how to interpret them.
8. Cookies on Mobile Devices
Mobile devices also use cookies and similar technologies. You can manage cookie preferences through your mobile device settings or browser app.
9. Changes to This Cookie Policy
We may update this Cookie Policy from time to time to reflect changes in technology, legislation, or our business practices. The "Last Updated" date at the top indicates when this policy was last revised.
We encourage you to review this policy periodically for any changes.
10. More Information
For more information about cookies, visit:
- About Cookies: https://www.aboutcookies.org/
- All About Cookies: https://www.allaboutcookies.org/
- ICO Guidance: https://ico.org.uk/for-the-public/online/cookies/
11. Contact Us
If you have questions about our use of cookies, please contact us:
Email: info@rampartscotland.co.uk
Post: 6a Gladstone Place, Stirling, FK8 2NN
You can also contact the Information Commissioner's Office if you have concerns about how we use cookies:
ICO Website: https://ico.org.uk/
ICO Helpline: 0303 123 1113